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AI examples in Rillsoft Project

Find a resource bottleneck

Two capacity views: electrical design is short by 344 hours, purchasing by 328; the mechatronics peak on 21–23 December comes from P-80 and R-12.

All people, companies and projects shown are synthetic Rillsoft sample data – from the shipped industry packages or, where stated, from a test project.

The question

Which skill in the portfolio is short between December and February, by how many hours – and in which projects are people missing?

The data

Industry package mechanical and plant engineering (02_maschinenbau): 60 people in seven teams, twelve skills, four projects plus a base-load project “Service and small orders”. The portfolio runs the packaging cell P-80 (October 2026 to January 2027), the assembly line MX-200 (October 2026 to April 2027), the retrofit of press R-12 (November 2026 to February 2027) and the test bench E-Drive 400 (December 2026 to March 2027) side by side. All people, companies and dates are synthetic; the package ships with Rillsoft Project.

The steps

  1. Open the portfolio

    The AI opens the package’s portfolio file without dialogs. The answer lists the projects it contains with period and whether one is read-only.

    Rillsoft Project, Gantt chart of the portfolio Machinery and plant engineering, calendar weeks 46 to 20: five projects with their phases – Packaging cell P-80 to 19.01.27, Assembly line MX-200 with assembly and factory acceptance to 12.03.27 and finish 14.04.27, Press R-12 retrofit to 02.02.27, E-Drive 400 test bench to 17.03.27, Service and small orders with four base-load subprojects
    The portfolio in the Gantt chart: between December 2026 and February 2027 manufacturing and assembly of the packaging cell, procurement and assembly of the assembly line, the on-site conversion of the press and the build-up of the test bench run at the same timeGerman UI

    Rillsoft Project shows the portfolio as a Gantt chart, one project below the other.

  2. Configure the capacity view

    The AI switches to human resource capacity planning grouped by role – one skill per row –, sets the time filter to December through February and the time scale to week 1:2, and expands the row with the largest shortfall: Electrical design engineer.

    Rillsoft Project, human resource capacity planning by role, week 1:2, weeks 49 to 8, effort in hours: Electrical design engineer expanded with four people, shortfall −344 (22 %); also −328 Technical buyer, −192 Assembly fitter, −184 Mechatronics technician; the resource chart of the role below
    Human resource capacity planning by role, December to February, in hours: seven skills show a red shortfall. Electrical design is short by 344 hours – four people against a demand of up to seven in week 49 and six in weeks 50 and 51; in January holidays halve the capacityGerman UI

    The same view appears on screen immediately – the view switch is an undo step. Effort is shown in hours. The shortfall column gives the missing hours per skill, the pink cells the weeks in which they are missing. Below Electrical design engineer are the four electrical design engineers with their hours per week; the resource chart draws only this role.

  3. Read the report

    The AI reads the visible view as a report: per skill and week demand, supply and difference.

    The report contains exactly the figures the view shows.

    Between December and February seven skills are short – and the largest gaps are not in assembly. Electrical design engineer is short by 344 hours (22 % of demand, calendar weeks 49 to 3). Technical buyer is short by 328 hours (32 %, weeks 49 to 2). In assembly, Assembly fitter is short by 192 hours (5 %, peak week 4 with 72 hours). Mechatronics technician is short by 184 hours (13 %, peak week 52 with 136 hours). On top come Mechanical design engineer with 80 hours (4 %, week 50), Project engineer with 40 and Quality inspector with 16 hours. The same hours appear in the shortfall column of the view. The remaining five skills stay within capacity.
  4. Explain the bottleneck

    The AI sets the time scale to day 1:1 and the time filter to 14 December through 17 January, groups by role and project and expands the Mechatronics technician row. Four people provide 32 hours a day. From 21 to 23 December 2026 the portfolio asks for 72 hours – nine people. Assembly line MX-200 gets its 24 hours in full. Missing each day are 32 hours in Packaging cell P-80 (demand 40) and 8 hours in Press R-12 retrofit. E-Drive 400 test bench and the base load bind no mechatronics technicians on these days.

    Rillsoft Project, human resource capacity planning by role and project, day 1:1, 14.12.2026 to 17.01.2027: Mechatronics technician row expanded, 21 to 23 Dec 72 hours each, −40; below Packaging cell P-80 with 40 and −32, Press R-12 retrofit with 8 and −8; resource chart 9 against 4
    Mechatronics technician row expanded by project, daily scale: from 21 to 23 December five mechatronics technicians are missing each day – 32 hours in Packaging cell P-80, 8 in Press R-12 retrofit; Assembly line MX-200 is coveredGerman UI

    Below the expanded row is the mechatronics demand per project and day; pink marks the days it is not covered – on 21 to 23 December for P-80 (−32) and R-12 (−8). The resource chart draws only this role: nine against four.

The result

The answer names seven skills with hours, share and calendar week and shows in which projects the hours are missing. For management this means: the bottleneck is not in assembly. It sits in electrical design and technical purchasing in December and January – 344 and 328 missing hours. The assembly gap of 192 and 184 hours is barely half of that; its peak is at the four mechatronics technicians from 21 to 23 December, when Packaging cell P-80 and Press R-12 retrofit need people at the same time.

The options: spread the design and purchasing tasks, move the packaging cell assembly before Christmas or buy capacity. The decision is taken in November, not in December. Without the calculated capacity per skill this would be a list of tasks. Only demand against supply per week turns them into 344 missing hours.

What runs behind it

  • rillsoft_portfolio_file_open — File or session operation – not an undo step
  • rillsoft_view_state_apply — View – one undo step, changes no project data
  • rillsoft_timescale_apply — View – one undo step, changes no project data
  • rillsoft_outline_apply — Read-only mode is enough
  • rillsoft_row_selection_apply — Read-only mode is enough
  • rillsoft_analysis_report_get — Read-only mode is enough

Limits and variants

The sample package ships in German and English with identical figures; the names on this page follow the English package. The capacity view shows shortfall per skill, not the overload of individual people; the personnel view does that. The figures count skill capacity in hours, not heads: a person with two skills appears in both rows. The percentages refer to the demand within the chosen time window – another window gives other shares for the same hours. A portfolio is evaluated, not changed. Read-only mode is not enough for this example: the view switch is an undo step; outline, selection and the report itself are read-only. Related prompts:

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Industry package
02_maschinenbau
Product version
Rillsoft Project 10 (Build 10.0.623)
Product language
English (package Machinery and plant engineering)
Last verified
2026-09-27
Verification
Figures and statements verified on the named sample package against the named product build – MCP session, view and report; German and English package with identical figures.