Rillsoft AI

Prompts

Sixteen questions for your project and resource planning, derived from the documentation – each with prerequisites, answer, tools and limits.

Every prompt here is a question in the user’s own words that an AI assistant puts to the project open in Rillsoft Project. The prompt page states what you need, what you get, how the answer is produced and where its limits are. The AI reads the answer from the calculated view or conflict list in Rillsoft Project – the calculating happens there.

The prompts are grouped in four areas: resources (who is free, who fits), capacity (demand against supply per skill and period), project management (dates, risks, status, baseline), and portfolio and workforce (several projects, staffing across sites).

Resource planning

Who is overloaded next week? “Who is overloaded next week? For each person, list the affected tasks and the hours above capacity.” Changes · undo Find available resources for Project X “Find available resources for the project "ERP-Modul Rechnungswesen" (ERP module accounting): which tasks are not fully staffed yet, and who fits each of them?” Read-only Licence Which skills are missing for the scheduled work? “Which skills are missing for the scheduled work? Show me the tasks with an open balance per role.” Read-only Which suitable candidates are available for this task? “Which suitable candidates are free for the task "Fire walls and partitions"? State availability, free capacity and cost.” Read-only Licence

Capacity planning

Capacity bottlenecks for the next three months “Show capacity bottlenecks for the next three months, per skill and week.” Changes · undo Compare demand with available capacity by week “Compare demand with available capacity by week for the next eight weeks, per skill.” Changes · undo Which shared machines create the largest bottleneck? “Which shared machines create the largest bottleneck? Compare demand and units per machine type.” Changes · undo How does the capacity view change if work is rescheduled? “Move the conveyor assembly two weeks later and show me how the capacity view for mechatronics changes.” Changes · undo

Project

Which tasks are delayed or have no free float left? “Which tasks are delayed against the status date, and which have no free float left?” Read-only What are the biggest risks for Project X? “What are the biggest risks for the project "Montagelinie MX-200" (assembly line MX-200)? For each risk name the task, the reason and the effect on the finish date.” Read-only Summarize the current project status “Summarize the current project status: dates, progress, open conflicts and variance from the baseline, in five paragraphs for management.” Read-only Compare the current plan with the selected baseline “Compare the current plan with the selected baseline: where do dates, effort and cost deviate most?” Changes · undo What happens in Project X if phase Y starts two weeks later? “What happens in the ERP project if data migration starts two weeks later? Name the shifted follow-on dates, the new finish date and new conflicts – and take the change back afterwards.” Changes · undo Turn my Excel sheet into a project in Rillsoft Project “Turn my Excel sheet into a project in Rillsoft Project – ask me whatever you need.” Changes · undo

Portfolio and workforce

Which projects compete for the same resources? “Which projects compete for the same resources? Show me per skill which projects register demand in the same period.” Changes · undo Find qualified people outside the preferred team “The local crew for "Fire walls and partitions" is fully booked. Find qualified bricklayers outside the preferred crew who are free in the period and fill the open balance.” Changes · undo Licence